You will no doubt be turning your attentions to some of the practical and logistical matters of FLOODrisk 2012 and we have provided, below, a summary of the key information to prepare you for your visit to Rotterdam and attendance at the conference. If you require any assistance we are always available by email at firstname.lastname@example.org or you may use the following contact number for the conference week:
Richard Holmes / Estelle Morris: +31-15-3010012
For more details on how to get to Rotterdam please visit our location page. If you have booked a hotel through our partner Jibe! you should have received confirmation of the booking by email, including travelling to the hotel. If you require assistance with any accommodation matters please email Marjolein.
The conference registration desk will be open between the following hours:
Should you be arriving outside of these times you will find someone available at either the registration desk or the Veder Room, to assist you. Contact details will be available at the reception desk should no one be present. You will be provided with a delegate's pack, upon registering, which will contain a conference handbook, with more detailed information about the conference and useful information for your stay.
Confirmation of your registration details has been emailed to you but may also be printed from your registration account by logging in here.
If you have registered to attend the welcome reception (icebreaker event) on Monday 19th November you should make your way to the World Trade Center for a 19.00 start. The reception will take place next to the registration hall and if you are arriving directly from an airport, there will be a cloackroom available to store any luggage.
Should you wish to attend the welcome reception but have not yet registered, please ask if there is still availability during the registration process.
Every day there will be sessions running from 09.00 - 17.30 and we would ask you to arrive in advance, in order to find a seat in time. The programme of events is available here and will also be available in the conference handbook. Some sessions will be parallel sessions across 6 rooms so please allow for time to get to the specific rooms.
Please be at your allocated room at least 10 min. before the start time where you will be greeted by a member of the organising committee. Presenting authors will also be asked to arrive at this time to ensure everyone is present and any last minute changes can be made. You will be presented with instructions detailing that each presentation should last for 12 mins allowing 3 mins for discussions (15 mins in total)
Presentations should be uploaded in advance via the author area and we ask that you are at the correct room 10 mins before the start of the session, in order to meet the chairperson, familiarise yourself with the room and equipment and make any necessary changes you feel are necessary.
Presentations slots are 15 minutes and we ask that you present for 12 minutes and allow 3 minutes for discussions. We ask that detailed discussions take place outside of the sessions, during coffee and lunch breaks, however, sessions with less than 6 presentations will have time available for further questions.
If you are registered as an exhibitor, please make your way to the ‘exhibitors’ registration desk on arrival on Monday. Setting up will be between 09.00 and 17.30 on Monday 19th November. Please note that if you have ordered furniture, this will only be delivered after 12 noon. We would also ask you to try and minimise noise between 12.30 and 13.30, whilst attendees to the Monday Congress meeting are taking their lunch in the Lloyd’s lobby just above the exhibitor’s hall.
If you have registered as a member of the press, please make your way to the ‘press’ registration desk. If you would like to interview any of the speakers or organisers at the conference, please do contact us on at the above contact details, so that we can make an appointment for you.
If you have registered for the conference dinner it will take place on Thursday 22nd November, with pre-drinks starting at 19.00. If you have any specific dietary requirements that have not been indicated on your registration form, please make these known during the registration process.
Should you wish to attend the conference dinner but have not yet registered, please ask if there is still availability during the registration process.
If you have registered for one of our tours you can find the necessary arrangements below. If you would like to register for one of our tours, please inform an organiser who will make the necessary arrangements with you. If you would like to see the full details of the tours available, please visit http://www.floodrisk2012.net/tours.asp.
This tour will begin at 10.00 on Thursday 22nd November, departing from the World Trade Center. Please arrive at the reception desk at least 10 mins before to allow us to start the tour on time. A guide will be available throughout the tour, should you have any questions. This tour also includes a seat at the Conference Dinner so please do check the details above for this.
This tour will be taking place on Friday 23rd November from 10.00 - 18.00, leaving from the World Trade Center. Please arrive at least 10 minutes before the start in order for us to confirm registration and start the tour on time. You will be dropped off at the World Trade Center at the end of the tour.
This tour will be taking place on Friday 23rd November from 13.00 - 19.00, leaving from the World Trade Center. Please arrive at least 10 minutes before the start in order for us to confirm registration and start the tour on time. You will be dropped off at the World Trade Center at the end of the tour.